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Outlook 2016: How to share a Contact Group with others

You can easily share a Contact Group with others by attaching them to an e-mail. There are several ways to attach a Contact Group.

Drag and drop (fastest):

  1. Start a new e-mail message.
  2. In Outlook, display the People(Contacts) folder.
  3. Locate and drag and drop the desired Contact Group onto the new e-mail. Outlook attaches the Contact Group to the e-mail in the form of a vCard.

Outlook Contact Group Share 1

  1. Complete and send the email as you would any other.

Forwarding the Contact Group (give you more options):

  1. In Outlook, open the Contacts folder and select the contact item you want to send:

Outlook Contact Group Share 2

  1. On the Home tab, in the Share group, select the Forward Contact list and then choose As an Outlook Contact:

Outlook Contact Group Share 3

  1. Right-click the contact and choose Forward Contact -> As an Outlook Contact:

Outlook Contact Group Share 4

 

  1. Complete the message as you normally would and click Send.

Inserting the Contact Group into the e-mail (standard options):

  1. Start a new e-mail message.
  2. On the Insert tab, in the Include group, select the Attach Item list and then choose Outlook Item:

Outlook Contact Group Share 5

  1. In the top half of the Insert Item dialog box, displayed the folders that are also displayed in the Outlook Navigation Pane. Locate and expand the Contacts folder and, if necessary, the subfolder under it that contains the Contact Group you want to e-mail.

Outlook Contact Group Share 6

  1. Select the desired Contact Group.
  2. Below the OK and Cancel buttons, you'll note two option buttons that control how the item is attached to the e-mail. If you select the option labeled Text only, the e-mail of each member of the Contact Group will be copied into the body of your e-mail. This is akin to manually typing in the e-mail addresses, with the obvious difference that this is easier and less error prone. Selecting the option labeled Attachment attaches the Contact Group to the e-mail as a file attachment.
  3. Click the OK button when finished and then complete and send the e-mail as you would any other.

To import a Contact Group someone sent to you, see How to Save a Contact Group sent to you as an attachment.

 





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