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Office 365 SharePoint Quick Start Guide

 

Microsoft Office 365 SharePoint Sites may look different from SharePoint 2010, but you'll quickly discover that Office 365 SharePoint Sites lets you do most everything you’re used to doing and more efficiently.

Here are just a few of the time-saving features of Office 365 SharePoint:Office365 SItes Window Labeled

What do you want to know?.

What is Office 365 for Business?

Just as Office 2013 is a suite of desktop apps, your Office 365 for business subscription provided by SLCC gives you
a suite of powerful online services, including the latest version of Office desktop apps.
Your SLCC Office 365 subscription lets you:

  • Install Office desktop on as many as 5 devices.
  • Create, view, and edit documents from anywhere using Office Online.
  • Work offline and your changes automatically sync when you're back online.
  • Use mobile Office apps on Windows, Android, or Apple devices.

How do I use SharePoint Sites in Office 365?

Just as you can store personal documents on OneDrive, you can store and share team documents at Sites.
You can use Office 2013 desktop apps, Office Online, or Office 365 mobile apps to create and edit files.

Office365 Use table

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How do I sign in to Office 365?

  1. From your web browser,
    go to www.slcc.edu/office365.
  2. In the email or phone field,
    enter the following:
    < your SLCC user name>@slcc.edu.
    For example, rhunt29@slcc.edu
  3. Enter your current SLCC password.
  4. Click Sign in.
Office365 Logon Final

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Find your way around

From anywhere in Office 365, click the app launcher  Office365 AppLauncher  for quick access to all services, including all the Off Online apps:

 Office365 Apps Labeled

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Work with documents

There are many things you can do in the documents library on your team site. For example, you can create a new document,
upload an existing document, or sync all of the documents in the library to your computer.
Also, you can save, edit, and delete documents in Office 365 browser apps or by using the desktop app.
Note: The desktop app offers more features and options than the browser version.

Create a new document

  1. Select the documents library
    to contain the new document.
  2. Select New.
  3. Choose the type of file you want
    to create.
Office365 New Doc

 

Upload an existing document

  1. Select the documents library
    to contain the new document.
  2. Select Upload.
  3. Browse to select a file.

Note:  For a quick upload, you can
also Drag and Drop 
files from their
current location to the library.

Office365 Upload Doc

 

Sync the library to your desktop

You can sync the documents library to your PC and then access your files in your Windows favorites,
even when you’re offline. Whenever you’re connected, all updates are synced between your PC and the server.

  1. Select Sync.
  2. Select Sync now.
  3. Verify the library
    you want to sync.
  4. Locate the synchronized
    files on your desktop.
 Office365 Doc Sync 

 

Save a document from a desktop app

To save a document to the team site:

  1. Select the File tab.
  2. Click Save As.
  3. The first time you save
    to the team site, you
    will have to select
    Add a Place >
    Office 365 SharePoint.
Office365 Sites AddPlace
  1. Choose a destination,
    such as team site.
Office365 Sites SaveDoc

 

Edit documents

You can edit documents in Office 365 browser apps or by using the desktop app. The desk top app provides more options and features than the browser.

  1. From the team site's
    document library,
    select the document
    you want to edit.
  2. Click the document's name
    to preview the document.
Office365 Edit doc 1
  1. Click Edit Document.
  2. Select editing in the
    desktop app or online
    app.
Office365 Edit doc 2

 

Delete a document from Office 365

  1. Select the document you want to delete.
  2. Click the More button.
  3. Choose Delete.
 Office365 Delete doc 

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Keep track of document updates

Do you want to know when updates to your favorite documents are available? Just set an alert, and you'll receive an email to let you know when something has changed. You determine the frequency, and you can cancel the alert at any time.

Set an alert on a document

  1. Select the document
    you want to track.
  2. Select the Files tab.
  3. Click Alert Me.
  4. Select Set alert on
    this document.
Office365 Set Alert 1
  1. In the page that opens,
    set your alert options
    and click OK.

 

Office365 Alert Options
  1. A confirmation email
    will be sent to your
    Outlook account.
Office365 Doc Alert confirm

 

Manage alerts on documents, lists, and libraries

 

  1. Select the Files tab.
  2. Click Alert Me.
  3. Select Manage My
    Alerts
    .
Office365 Manage Alert 1
  1. If you want to delete one
    or more alerts, select
    them and select Delete
    Selected Alerts
    .
  2. If you want to add an alert,
    select Add Alert.

 

Office365 Manage Alerts delete or add
  1. In the page that opens,
    select the list or library you
    want to monitor.
  2. At the bottom of the page, click Next.
Office365 Manage Alerts Add new
  1. In the page that opens,
    set the alert options
    and click OK.
Office365 Alert Options

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Share documents and sites

Office 365 makes it easy to collaborate with people inside and outside Salt Lake Community College. By sharing documents and sites, you and your co-workers can work from a single document library to co-author plans, schedules, and other materials that are key to the college’s success.

 

  • From your document library,
    select the document you
    want to share.
  • Select the More button Office365 More button
    next to the document title.
  • From the menu, select Share.
  • Enter names or email
    of people that will share
    the document.
  • Set permission level;
    Can edit or Can view.
  • Include a message with
    the share invitation. (Optional)
  • Click Share.
Office365 Share doc

The people you shared the document with will receive an email that contains a link to the document.

 

  • Go to the team site or other
    site that you want to share.
  • In the upper right corner of
    the site, below your name,
    select Share.
  • In the window that opens,
    enter the names or email
    addresses of the people you
    are inviting to share the site
  • Include a message with the
    invitation. (Optional)
  • Click Share.
Office365 Share site

The people you invited to share the site will receive an email with you message and a link to the site.

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Things you might be looking for in Office 365 Sites

Here are some key SharePoint 2010 tasks that you can also perform in Office 365 Sites.

 

Office365 sp to sites table1

Office365 sp to sites table2

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